What Are The Functions Of An Office Manager?

Question

What Are The Functions Of An Office Manager?

7 Answers

Answer Question

Answer 1

He has to control his office. The office manager is important for the smooth running of the organization. He is in-charge of the public relations. He helps other departments to achieve their goals. He has complete control over the work done in the office. He has to select (he persons-right persons for the right jobs. He will have to work and carefully to see the polices laid down by the management are implemented. He is the connecting link between the top management and the workers. Workers approach him for their grievances and difficulties and manager has to redress them. If he is not able to do the needful, he must place it before the management.

He has to work and safeguard the firm, where he is an office manager; his primary duty is to the management and secondary duty to the workers. He must please both the parties; if each one of the parties is annoyed or neglected, he will be regarded as a bad manager. He has to select the right person for the right job for that he invites applications, conducts interviews and selects personnel.

Discipline in the office depends upon him. The rules and principles of the management should be followed by the subordinates. He must have ability to speak. New methods cannot be accepted, unless full explanation is followed. He has to convince others about the fact findings.

Answer 2

An officer manager’s basic purpose is to oversee the office work. The office has various functions and sections within it so the task of the office manager is to plan and also coordinate all these functions with each other so that every one is going in the same direction. In small organizations, he/she may also be involved in hiring, firing people. He/she orders supplies for the office after determining what will be needed and in what quantity. In addition to this, he/she is also expected to perform general office duties as well. At times the office manager is responsible for accounting and payroll as well. The manager may be responsible for managing the flow of information within the organization and taking care of corporate guests when they arrive. But all this is dependent on the company; each organization expects something different from its office managers.

Answer 3

The office receives information from both internal and external sources.

Answer 4

That will vary from office to office. In general the duties will be to see that all the employees under him is doing their jobs, doing it correctly and in a timely fashion.

Answer 5

The Front Office manager is responsible for all duties of front desk operations which includes staff training ,inter -department communications and staff working scheduling. The Front Office
Manager should have strong communication skills and demonstrate leadership abilities.

Answer 6

The managers in the office keep their self busy in attending phone calls and if some time they receive one or more mail from the diary and dispatch office or from other source he urgently delivered it to the his P.A or other staff members but finally he do nothing but to them selves higher in the office.

Answer 7

An efficient office manager provides a strong foundation to
a business. They oversee the working of the staff and ensure that the budget
and records of the office are managed efficiently.

An office manager has a wide range of responsibilities to
carry out. From supervising the work of the office staff, to designing and implementing
the various policies of an office, an office manager's job depends upon the
organization he is working with. His overall responsibility is to ensure the
smooth running of an office. There are a lot of jobs for the post
of an office manager, as all businesses and even government offices employ
office managers to ensure that the office runs in a proper way.

Job Description

The job of an office manager varies depending upon the business he is working
with. However, the typical responsibilities are as follows:

Supervisory Responsibilities: An office manager assigns and regulates
clerical and secretarial functions. He delegates responsibilities among the
staff and ensures that no staff member is overloaded with work. If that is the
case, he either reshuffles the responsibilities of the various staff members or
else recruits new staff. It is he who sees that the staff in his office is
working properly. He determines the salaries and the working conditions of the
employees in the office. An office manager evaluates and manages the
performance of each employee and plays a crucial role in their promotion.

Recruitment and Training: When there is a need for more staff, it is the
office manager who oversees the selection and recruitment procedure of the new
candidates. It is his responsibility to train and orient the new employees
about the office policies, procedures and equipment. An office manager devises
training programs for the employees and makes arrangements for such sessions to
be conducted. Sometimes he himself may be involved in conducting the training.

Maintain Office Records: An office manager designs filing systems and
ensures that these systems are up to date. He lays down the procedures for
maintaining records. He maintains the office budget and records all expenses.
He has to ensure that personnel files are up to date and secure, and that
transfer and disposal of records as per the retention schedules and policies
are carried out effectively.

Role with the Senior Management: An office manager holds meetings with
the senior management to review performance of the company and the staff. He
delivers reports and presentations regarding the finances and the working of
the office to the senior management. He is involved in the meetings that the
management conducts about the organization's policies and the steps that it
plans to take for its strategic development.

Other Responsibilities

Ensuring
that there is adequate supply of stationery and equipment.
Updating
health safety policies and ensuring that they are being adhered to.
Handling
customer complaints and inquiries.
Resolve
disputes in the office.