This will need to be a formal letter because you are making a request for an advance on your salary and it will be kept on record. Before you start to think about your letter, however, it might be worthwhile finding out whether the company that you work for actually has any particular format for this.
If you work for a large company you may find that they are used to this kind of request and so they may have application forms solely for this purpose. If this is the case you will find that your life will have been made easier because all that you have to do is to fill in the questions that they ask you.
If there is no application form then you will need to think carefully about the content of your letter. Perhaps one of your colleagues has gone through this process before and so knows what kind of things you should include.
For example, will your company want to know why you need an advance, or do they accept that is your business? Will you need to mention how you will repay the advance, or will it automatically be deducted from your next pay check? If you want a large advance, is it possible to spread the repayments over a number of pay checks?
If you are unsure of any of these details perhaps you could have a word with the appropriate person from Human Resources who should be able to advise you.
Once you know all that you want to say in your letter, make some notes so that you have something to refer to when you actually write it. This way you will not miss out anything important and you will be able to see the order in which it should be written.
- Application form
If you work for a large company you may find that they are used to this kind of request and so they may have application forms solely for this purpose. If this is the case you will find that your life will have been made easier because all that you have to do is to fill in the questions that they ask you.
- Letter content
If there is no application form then you will need to think carefully about the content of your letter. Perhaps one of your colleagues has gone through this process before and so knows what kind of things you should include.
For example, will your company want to know why you need an advance, or do they accept that is your business? Will you need to mention how you will repay the advance, or will it automatically be deducted from your next pay check? If you want a large advance, is it possible to spread the repayments over a number of pay checks?
If you are unsure of any of these details perhaps you could have a word with the appropriate person from Human Resources who should be able to advise you.
- Planning
Once you know all that you want to say in your letter, make some notes so that you have something to refer to when you actually write it. This way you will not miss out anything important and you will be able to see the order in which it should be written.
