Though this is dependent on the company, however, it is generally enforced that any form of expenses that are incurred should be reimbursed. Employees often incur expenses on behalf of their employers. For instance, salespersons may use their cars and mobile phones during the course of their duty. Other employees may purchase office supplies or advance payment for hotel rooms or meals. If these expenses have been incurred for the benefit of the company, or on the company’s instruction, then theses expenses should be reimbursed to the employee.
There are various methods that can be used to reimburse employees for expenses incurred. For instance, auto or car expenses can be repaid by using a mileage reimbursement method. This is because car expenses generally include repairs, insurance, registration, fuel, maintenance and depreciation. It would be difficult and burdensome for employees to keep track of all such expenses and to differentiate the expenses between work-related trips and personal use of the car. It would likewise be burdensome for employers to review all the paperwork prepared by employees in connection with their actual expenses.
So to avoid this potential complication, most employers implement the mileage reimbursement method. This involves, applying the Internal Revenue Service rate or some other rate agreed upon between employer and employee. This method is intended to include an approximation of fuel, maintenance and other costs of automobile operation per mile driven. However, employees are permitted to challenge the mileage reimbursement method if they believe that their actual expenses exceed the mileage reimbursement.
Alternatively, employers can also chose to pay a fixed lump sum that may be a per diem amount, a monthly sum or some other fixed stipend which is intended to reimburse employees for expenses. However, the amount paid must be sufficient to provide full reimbursement for actual expenses necessarily incurred. This method works best when employees incur similar expenses day reimbursement method, employees retain the right to challenge the lump sum payment method if they believe the lump sum does not reimburse them for actual and reasonably incurred expenses.
There are various methods that can be used to reimburse employees for expenses incurred. For instance, auto or car expenses can be repaid by using a mileage reimbursement method. This is because car expenses generally include repairs, insurance, registration, fuel, maintenance and depreciation. It would be difficult and burdensome for employees to keep track of all such expenses and to differentiate the expenses between work-related trips and personal use of the car. It would likewise be burdensome for employers to review all the paperwork prepared by employees in connection with their actual expenses.
So to avoid this potential complication, most employers implement the mileage reimbursement method. This involves, applying the Internal Revenue Service rate or some other rate agreed upon between employer and employee. This method is intended to include an approximation of fuel, maintenance and other costs of automobile operation per mile driven. However, employees are permitted to challenge the mileage reimbursement method if they believe that their actual expenses exceed the mileage reimbursement.
Alternatively, employers can also chose to pay a fixed lump sum that may be a per diem amount, a monthly sum or some other fixed stipend which is intended to reimburse employees for expenses. However, the amount paid must be sufficient to provide full reimbursement for actual expenses necessarily incurred. This method works best when employees incur similar expenses day reimbursement method, employees retain the right to challenge the lump sum payment method if they believe the lump sum does not reimburse them for actual and reasonably incurred expenses.